Office Manager - Sonoma Valley Education Foundation (September 2018)
Join Sonoma Valley’s top education-focused nonprofit to help bring critical academic and enrichment programs to our local public schools. The Foundation (SVEF) raises over $1.8M annually to support our schools and students. This position offers the opportunity to work for a great cause in a fast-paced, positive environment.
Position Overview
The Office Manager is an integral member of the staff responsible for office administration, donor and board communication, event support, social media and website maintenance. This position will support the entire office including the board and report to the Executive Director.
Primary Responsibilities
Office Administration
Donor Stewardship and Board & Event Support
Communications, Media, Graphics
The ideal candidate will be proficient in office technology including Google docs, Excel, Word, website familiarity and Constant Contact, donor database (Bloomerang) and have graphic design skills (Canva, Adobe tools). Also, have experience with social media along with excellent writing and editing skills. Must be willing to learn, master new skills and be highly collaborative.
Part-time position. Approximately 20 hours per week with the ability to add extra hours as needed especially before and during events. Please submit a cover letter and resume to deb@svgreatschools.org. Learn more about the Sonoma Valley Education Foundation at http://www.svgreatschools.org.
Join Sonoma Valley’s top education-focused nonprofit to help bring critical academic and enrichment programs to our local public schools. The Foundation (SVEF) raises over $1.8M annually to support our schools and students. This position offers the opportunity to work for a great cause in a fast-paced, positive environment.
Position Overview
The Office Manager is an integral member of the staff responsible for office administration, donor and board communication, event support, social media and website maintenance. This position will support the entire office including the board and report to the Executive Director.
Primary Responsibilities
Office Administration
- Handle incoming office correspondence including phone calls and main SVEF email. Help maintain a pleasant office environment. Organize and order office supplies.
- Manage SVEF calendar items for office staff and Board of Directors
- Keep donor database and email lists current and accurate
- Facilitate all aspects of direct mailings, appeals, annual report, etc.
- Perform monthly reconciliation with accounting, donor and event databases
- Maintain records of the Board of Directors
Donor Stewardship and Board & Event Support
- Ensure timely and professional donor communications including thank you letters
- Assist in preparation of board and donor meeting materials and taking of minutes
- Provide support for all SVEF partner events and signature event
Communications, Media, Graphics
- Create bi-monthly SVEF e-blasts. Keep website current and take the lead on social media.
- Create invitations, flyers, posters and marketing materials as needed
- Update materials, and coordinate with the ED & staff on all major projects
- Help achieve positive brand identification with all SVEF projects
The ideal candidate will be proficient in office technology including Google docs, Excel, Word, website familiarity and Constant Contact, donor database (Bloomerang) and have graphic design skills (Canva, Adobe tools). Also, have experience with social media along with excellent writing and editing skills. Must be willing to learn, master new skills and be highly collaborative.
Part-time position. Approximately 20 hours per week with the ability to add extra hours as needed especially before and during events. Please submit a cover letter and resume to deb@svgreatschools.org. Learn more about the Sonoma Valley Education Foundation at http://www.svgreatschools.org.
